§ 2.12.130. Expense reports.

In accordance with the IRS Accountable Plan regulations, all travel-related expenses shall be documented with a receipt. Upon return from an Event, board members will provide their original receipts and other documentation to the Executive Assistant within a reasonable time period. Once the Executive Assistant has received the Event receipts an Expense Report will be completed within ten (10) business days.

All expenses reported on the Travel Expense Report must comply with the District's policies relating to expenses. All Expense Reports will be approved by the General Manager/CEO, and then forwarded to Finance for review and processing to ensure that the report is accurate, complete, justified with proper documentation, and coded to the correct general ledger account.

In the event that a board member has misplaced a travel receipt, efforts should be made to locate a duplicate copy with the merchant. Inability to provide the required documentation in a timely fashion may result in the expense being borne by the board member. The information submitted on the Travel Expense Report is a public record, and hence subject to a Public Records Request.

(Res. No. 2017-8-1 , § 11(Policy No. 2.1), 8-22-2017)