§ 2.12.080. Transportation.

The most economical mode and class of transportation shall be used. Transportation to and from an Event shall be arranged, reimbursed or paid based on the following guidelines:

A.

Air Travel - When air travel is necessary, coach or economy class shall be utilized. It is the goal of the District to obtain the least expensive airfare; however it is understood that extenuating circumstances (e.g. tight timelines or connecting flights) may exist requiring modest airline upgrades (e.g. Early Bird Check-In). Changes to flight schedules made during travel are allowable provided they are in the best interest of the District.

B.

Car Rental/Taxi/Ride Share - Car rental, taxi service or ride share services are allowable modes of transportation. Board members shall utilize the service that is the most practical and safe form of transportation. When traveling together, board members should make an effort to share transportation whenever feasible.

C.

Private Transportation - Board members shall use private transportation when conducting business for the District. Reimbursement for such use will be in accordance with current U.S. General Services Administration privately owned vehicle reimbursement rates which includes aircraft, automobile, and motorcycle. The US General Services Administration reimbursement rate is intended to cover the private mode of transportation for business purposes. These costs include standard maintenance, repairs, taxes, fuel, insurance and registration fees.

1.

Should a board member choose to use a personal mode of transportation in lieu of commercial airline travel, mileage reimbursement is not to exceed the cost of coach round-trip airfare.

2.

Any additional expenses (i.e. lodging, recreational) related to the use of the personal vehicle as the mode of transportation will be at the board member expense.

D.

Parking Expenses - When parking expenses are incurred, long-term airport parking should be used especially for travel exceeding twenty-four (24) hours. When parking at a hotel or an Event is required, board members should use normal parking fees.

(Res. No. 2017-8-1 , § 6(Policy No. 2.1), 8-22-2017)