§ 3.08.130. Definition of terms.

The following definitions shall apply as they relate to this Policy:

A.

"Authority to Approve" shall mean authority to designate appropriated funding for a specific procurement.

B.

"Blanket Purchase Order" shall mean an agreement to purchase an unspecified quantity of services, materials, supplies, or repairs up to a certain limit within a fiscal year.

C.

"Capital Improvement Project" or "CIP" shall mean a project that has a value of at least one hundred thousand dollars ($100,000.00), has a lifespan of longer than one year, and results in the creation or revitalization of a fixed asset.

D.

"Change Order" shall mean any modification to an existing procurement or respective contractual document subsequent to award.

E.

"Cooperative Procurement" shall mean a procurement (combining of requirements) conducted on behalf of two or more public procurement units in order to obtain the benefit of volume purchasing and/or reduction in administrative expenses.

F.

"Delegate Authority" shall mean authority to assign authority, at specified limits, to respective subordinate staff.

G.

"Emergency" shall mean a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or operation of the District's facilities.

H.

"Formal Solicitation" shall mean the issuance of a written request for sealed bids, proposals, or quotations.

I.

"General Manager/CEO" and "GM/CEO" shall mean the executive in charge of day-to-day District operations.

J.

"Informal Solicitation" shall mean the verbal or written request for a verbal or written bid, proposal, or quotation.

K.

"Invitation for Bids" shall mean a formal process for soliciting sealed bids from qualified prospective suppliers. Typically, involves advertising the solicitation, a formal bid opening, and the awarding of a contract to a responsive and responsible supplier based on price and other specified factors.

L.

"Operation and Maintenance" shall mean the functions to ensure continuous operations and viability of the District's infrastructure.

M.

"Public Works" shall mean the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other improvement of any kind.

N.

"Procurement" shall mean the purchase or otherwise compensatory securing of materials, supplies, services, leases, and equipment, real property, or public works services.

O.

"Professional Services" shall mean any specially trained and experienced person, firm or corporation, providing services and advice in financial, economic, accounting, engineering, information services, legal, technical, architectural, or other administrative/professional matters.

P.

"Request for Proposal" shall mean a formal solicitation for bids that involves more than just price. Prospective suppliers submit requested information and are evaluated and contract awarded based on pre-established criteria.

Q.

"Responsible" shall mean a bidder or proposer who has proper resources, technical capabilities and financial capacity to deliver materials or perform the work.

R.

"Responsive" shall mean a bidder or proposer whose bid/proposal complies in all material aspects with the Invitation for Bids or Request for Proposal by the bid opening or proposal closing date.

S.

"Sole Source" shall mean procurement where only one viable source exists. This is usually due to legal restrictions of patent rights, a proprietary process, warranty issues, original equipment, copyrights, etc.

( Res. No. 2015-11-6, § 1, 11-24-2015 )