§ 3.08.110. Change orders.

A.

Purchase orders represent a contract between CVWD and the vendor. Any substantial change to a purchase order shall be documented as a change order. Change orders shall be approved by District staff based on the authorization table in Section 3.08.060 with the determining amount being the sum of the original purchase order and the change order combined. Approved change orders shall be submitted to a Purchasing Agent who will make the required changes to the purchase order. A purchase order may not be increased by more than ten (10) percent without a change order, except for taxes, shipping and handling as discussed below.

Taxes, shipping and handling may cause the purchase order to exceed the authorized amount. These items do not require a change order, even if they exceed ten (10) percent of the original purchase order amount.

The change order form shall be used to change a quantity, description, size, unit price, amount, or scope of work of the order. It shall also be used to cancel a purchase order and to correct errors in the original purchase order.

B.

Change Orders for CIP. The GM/CEO may approve change orders for CIP valued greater than one hundred thousand dollars ($100,000.00) which do not exceed the original authorization by more than twenty-five thousand dollars ($25,000.00) or ten (10) percent of the original contact amount, whichever is greater. The GM/CEO may delegate the authority to approve CIP change orders to the AGM within similar limits. Change orders for CIP in excess of these amounts and change orders for CIP reflecting a change in the scope or the nature of the project shall be submitted to the Board for approval.

( Res. No. 2015-11-6, § 1, 11-24-2015 ; Res. No. 2017-10-2 , 10-24-2017; Res. No. 2018-7-2 , § 1(Exh. A), 7-24-2018)